1. GENERAL
"Supplier" means the company, firm, or person to whom the order is addressed.
"CE3" means the CE3 Electronics Inc., 1055 Aviation Avenue, Dieppe, NB, Canada, E1A 9S5.
a) These conditions are the only conditions uponwhich CE3 will deal with the supplier and they shall govern the contract to the entire exclusion of all other terms or conditions.
b) Each order for goods and/or services by CE3 from the supplier is an offer by CE3 that is made on and subject to these conditions.
c) The supplier agrees that no terms or conditions endorsed upon, delivered with or contained in the seller's quotation, acknowledgement or acceptance of order, specification (other than the technical specification) or similar document will form part of the contract and the supplier waives any right to rely on such terms and conditions.
d) Each purchase order is a separate agreement between CE3 and the supplier.
e) The supplier shall not assign or sub-contract the contract or any part of it without the prior consent of CE3.
2. INSPECTION & TESTING
a) The supplier will test and/or inspect items to the requirements of ISO9001/AS9100 (including First Article Inspection (FAI), and Key Characteristics) and the purchase order. CE3 will provide to the supplier all relevant specifications and test/inspection data as is required.
b) The supplier will retain any test pieces/samples and records used in NDT, Heat Treatment and/or Plating for a minimum of 6 years or by the period defined by the prime contractor, whichever is the greater. Test pieces/samples will be uniquely identified and traceable to the batch represented.
c) CE3 shall be entitled to:
1) inspect and/or test the goods at any time prior to delivery, and the supplier shall give CE3 free and safe access to its premises (or those of its sub-contractors) to conduct the inspection and will provide such facilities as CE3 may reasonably require;
2) require one or more samples to be submitted to it for inspection and testing prior to dispatch of the goods.
d) Inspection and testing under condition 2. c) shall not constitute acceptance of the goods by CE3 and is without prejudice to CE3's other rights and remedies (including the right to reject the goods if they do not conform to the specification requested upon their receipt).
e) If, as a result of any inspection or testing carried out, CE3 is not satisfied that the goods comply in all respects with the relevant purchase order, or with the specification, then the supplier shall take all steps necessary to ensure compliance.
f)CE3 will not accept any product or service that is not as specified in the purchase order without written request from the supplier and approval by CE3. (known as a concession).
g) The supplier will reimburse CE3 for any additional costs incurred by CE3 arising out of any re-inspection and/or testing.
h) The supplier shall provide to CE3, its customer and/or regulatory authorities the right of access to all facilities and records applicable to the order.
3. DELIVERY
a) The supplier shall deliver the goods to, and the services shall be performed at, the delivery address during CE3's normal working hours unless otherwise specified in the purchase order.
b) The supplier shall inform CE3 or deliver the goods on the Delivery Date. The supplier shall perform the services for the period specified in the order. Time for delivery of the goods or performance of the service(s) is of the essence.
c) If delivery is delayed the supplier must inform CE3 immediately of such delay and takes all reasonable steps to mitigate the effect of the delay, CE3 shall grant the supplier such extension of time as it may consider reasonable in the circumstances.
d) The supplier shall properly pack and secure the goods, and all dispatches must prominently bear the CE3 order number and part codes (if any). CE3 shall not be obliged to accept early delivery or delivery in installments.
e) If any of the Goods are found not to be in accordance with the contract during a period of 12 months following the date of delivery, CE3 shall be entitled (without prejudice to any other rights or remedies it may have) to reject those goods by notice in writing and the supplier shall reimburse to CE3 all sums paid for those goods.
4. WARRANTY, GUARANTEE & QUALITY
a) The supplier warrants and represents to CE3 that the goods and services:
1) are free from any third-party lien, claim, title or interest;
2) shall be of good and merchantable quality and fit for the purpose for which they are intended;
3) shall conform in all respects with the terms of the contract and the specification;
4) shall be free from defects in design, materials and workmanship;
5) have been supplied using qualified and experienced personnel to carry out the related tasks;
6) were manufactured using all reasonable care and skill;
7) have been provided in a timely and efficient manner; and in accordance with any reasonable instruction notified by CE3;
8) shall conform to the standards and the specification contained in the purchase order. Where there is any doubt or uncertainty the supplier must obtain written clarification from CE3;
9) shall comply with applicable law; and
10) shall be provided to CE3 with adequate instructions to enable CE3 to make full use of goods.
b) All relevant documents and records, pertaining to the order, created by and/or retained by the supplier shall conform to ISO9001/AS9100 and be retained for a minimum of 6 years or by the period defined by the prime contractor, whichever is the greater.
c) The supplier shall notify CE3 of any non-conforming product, material or service in a timely manner and if applicable request a concession from CE3.
d) The supplier shall notify CE3 of any changes in product, process, and/or services including relevant external providers or locations, and where required obtain CE3 approval.
e) The supplier shall, when applicable, flow down to any sub-tier supplier, applicable requirements, standards, characteristics and/or corrective action requirements.
f) The supplier shall have a program to prevent the use of counterfeit parts.
g) The supplier shall ensure its persons are aware of their contribution to product conformity, product safety and the importance of ethical behavior
h) The supplier shall, when applicable, provide evidence of product or service quality by means of relevant certificates of conformity, test reports, records, etc.
i) The supplier shall ensure that all representatives of the supplier shall comply with CE3s security arrangements, office procedures and regulations whenever attending CE3's premises.
j) All Deliverables shall comply with, RoHS and REACH regulations and EU regulations on hazardous substances, anti-corruption laws, Conflict Mineral prohibition and Conflict Mineral disclosure requirements.
k) Compliance to EU regulation 2022/428 and 2022/355 with regard to sanctions on Russia
l) The supplier shall comply with any purchasing/procurement guidelines issued by CE3
m) No items shall be shipped to CE3 with less than 80% of the full shelf life remaining as determined by the original manufacturer unless previously approved in writing by CE3.
n) Ensure that the Design & Development controls are in place. Provide test samples if needed with new products.
o) Shall have documents procedures to support a quality management system.
5. PRICE & PAYMENT
a) The price is inclusive of all charges for packaging, packing, shipping, carriage, insurance, delivery of the goods to the delivery address and any duties, imposts, customs or levies other than VAT – unless otherwise agreed to in advance by CE3.
b) The supplier shall quote the order reference on all invoices and send them to the address indicated on the order. CE3 shall return invoices which have no order reference and shall not be obliged to pay such invoices.
c) CE3 may deduct from any sums due and payable to the supplier any monies due from the supplier to CE3.
d) If no payment terms are set out in the order, then CE3 shall pay (subject to receipt of an invoice) for the goods and/or services by or on the last day of the month following the month during which the goods were delivered and/or services performed or during which the invoice for the goods and/or services is received, whichever is the later.
6. REGULATIONS, LABELING & GOVERNIN LAW
a) The supplier shall be responsible for compliance with all Applicable Law and the supplier shall ensure that the goods when delivered to CE3 are labeled in such a way as to ensure the safety which a person is entitled to expect from the goods.
b) The contract and the relationships of the parties in connection with the subject matter of the contract will be governed by and determined in accordance with the laws of Canada and the parties hereby submit to the exclusive jurisdiction of the courts of Canada in relation to any legal action or proceedings arising out of, or in connection with the contract.
7. AMENDMENTS
No amendment, interpretation or waiver of any of the provisions of the Order, the Contract, or these Terms and Conditions shall be effective unless made in writing and signed by the authorized representatives of CE3 and the supplier.
Revision 5.